At Broadsword we pride ourselves on our attention to detail. The little (and sometimes most obvious) things really do make a difference. As presenting in the virtual event arena is the new norm, we’d like to share a selection of top tips.
Dress appropriately - be aware of your clothing and how you wish to come across during the meeting. We wouldn’t recommend stripes and busy patterns.
Think about what's behind you. Is the room messy? Where’s the light coming from? Try to keep bright lights like sunny windows in front of you.
Make sure you have enough battery/keep your laptop plugged in.
Test your headset with someone prior to using it to make sure it is of suitable quality, and that it does not pick up background noise excessively (something with a mic that’s close to your mouth is usually good).
Position your camera at eye level or slightly higher.
Eye contact - try to keep looking at the camera on your device because scanning your screen looks like you're disinterested.
Reduce the size of the webinar app and position it as close to your webcam as you can to keep your eyeline more natural.
Put a Post-it note with a message next to your webcam to remind you to look there.
Close the door and let possible disrupters know not to enter the room.
Ask other people on the same WiFi network to minimise bandwidth usage during your call, or prioritise using the quality of service (QoS) functionality within your router if possible.
Sit near your WiFi router if you experience a poor connection, this often helps a great deal. Or even better, run an ethernet cable from your router to your lappy and cut out WiFi altogether.
Mute your mic when not speaking (on a call with three people or more) to prevent background noise creating a distraction.
Try to minimise background noise in general (turn the washing machine/TV/radio off).
Close down any unnecessary apps to stop them distracting you, be sure to also turn off sound notifications on your email or whatsapp browser, if you need them on at all. No-one wants to hear you receiving notifications!
This isn’t something new. We’ve been delivering digital events for over a decade. We’ve worked with The Labour Party, The Economist and ITV, delivering numerous broadcasts and hybrid events with the highest production standards. With an experienced team of producers, directors, videographers and virtual stage managers we know how to create and run an interactive virtual event.
Do get in touch if you’d like some help.